Professionals often lose track of tentative meeting discussions buried in email chains, leading to missed collaborations and awkward follow-ups. While current calendar tools help schedule meetings, they don't automatically identify forgotten commitments hidden in inactive email threads. This creates a gap where potential meetings disappear into overflowing inboxes.

How It Could Work

One approach could involve an email plugin that continuously scans threads for meeting discussions that never resulted in calendar invites. When it detects an inactive thread where:

• Participants discussed meeting
• No invite was ever sent
• The conversation stalled for a set period

the tool could extract key details (participants, suggested topics/times) and propose scheduling options. Over time, it might learn user preferences like typical meeting durations and priority contacts, making suggestions more accurate.

Key Advantages Over Existing Tools

Unlike scheduling assistants that require active inclusion in each thread or tools that only help with new meetings, this approach would passively monitor all email conversations to catch commitments that might otherwise be forgotten. While services like Calendly or x.ai help schedule new meetings, they don't address the "out of sight, out of mind" problem of lost meeting discussions already buried in email chains.

Potential Implementation Path

A simple version could start as a Gmail/Outlook plugin with basic meeting detection and calendar integration. More advanced versions might add machine learning for preference adaptation and cross-user scheduling coordination. Privacy could be maintained through on-device processing where possible and clear data policies.

For busy professionals who handle high email volumes, such a tool could save significant time while making them appear more organized. The passive nature of the solution means it would work with existing email habits rather than requiring behavior changes.