Many workplaces struggle with inefficient meetings that waste time, drain productivity, and hinder deep work. This is especially true in remote and hybrid environments, where miscommunication and meeting fatigue are common. The hidden costs include lost innovation, employee burnout, and unnecessary operational expenses.

A Smarter Approach to Workplace Communication

One way to address this problem could be an AI-powered platform that optimizes workplace communication in three key ways:

Preventing unnecessary meetings: The system could analyze project data and communication patterns to identify when a meeting might not be needed, suggesting alternatives like threaded comments or automated updates instead.
Protecting focus time: Employees could block "craft time" where the AI silences non-urgent notifications and reschedules low-priority requests, allowing for uninterrupted work.
Adding cost transparency: A real-time calculator could show the financial cost of meetings based on participant salaries, helping teams make more intentional decisions about when to meet.

The AI would learn organizational workflows over time, providing increasingly relevant recommendations. This could benefit employees who need deep work time, managers who spend hours in meetings, and companies looking to reduce operational costs.

Starting Simple and Scaling Up

An initial version could be a bot for communication platforms like Slack or Microsoft Teams that:

Flags potential redundant meetings and suggests alternatives
Adds cost estimates to calendar invitations
Offers a simple "focus mode" for notification management

Over time, the system could integrate with project management tools and expand its AI capabilities. Early testing could focus on whether the concept actually reduces meetings without harming productivity, and whether employees feel comfortable with AI-managed interruptions.

This approach builds on existing meeting tools by being more proactive about preventing unnecessary meetings and adding features like cost awareness. Unlike tools that simply optimize calendars or improve meetings, it could help reduce the overall meeting burden while protecting valuable work time.